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SearchTides Success

Executive Assistant to Head of Operations

About Us

We’re hiring a sharp, scrappy Executive Assistant to work directly with the Head of Operations of SearchTides, a fast-growing, performance-driven marketing agency. You’ll be the right hand to the Head of Operations, stepping into high-impact projects, keeping priorities moving, and making chaos look organized.

What You’ll Do

  • Recruiting Support: Source, schedule, and follow up with candidates for key roles.
  • Lead Sourcing: Find high-value prospects using LinkedIn Sales Navigator and similar tools.
  • Vendor Coordination: Keep freelancers, contractors, and agency partners on task.
  • General Execution: Take tasks off the CEO’s plate, including but not limited to. research, outreach, follow-ups, scheduling, and more.
  • Inbox + Calendar Management: Gatekeep intelligently. Ensure the calendar is set up to attack priorities.
  • Strategic Scheduling & Calendar Coordination: Coordinating across time zones, and proactively resolving conflicts before they arise.
  • Internal Coordination: Act as a point of contact between the Head of Operations and internal teams to keep work moving and aligned.

You Should Have

  • Experience supporting executives or founders in fast-paced, high-growth environments.
  • Solid understanding of the marketing industry; SEO familiarity is a plus.
  • Proficiency with:
    • LinkedIn Sales Navigator
    • ChatGPT (paid version) and other AI tools
    • Canva, Gamma.app, or similar tools for light design and visuals
  • Strong communication, follow-through, and organizational instincts.
  • Based in Toronto preferred, but open to candidates across North America. Must be able to work ET/EDT hours.

Role Details

  • 20-30 hours/week to start, with the opportunity to grow into full-time.
  • Remote, with flexible hours aligned to Eastern Time.
  • Reports directly to the Head of Operations.

To Apply

  • Email your cover letter, resume, and portfolio to careers [at] searchtides.com with the subject Executive Assistant to Head of Operations- [Your Name]
  • In your cover letter please highlight your success in getting existing online content updated/edited as it relates to this job description
  • If you are selected, we will book a 15 minute phone screening call
    Final interview

We are hiring immedaitely